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Archives (Restricted access) |
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| Holdings |
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10,000 linear metres
of occupied shelving of textual records and documents, photographs,
sound recordings and 120.000 microfiches.
The filing plan used for programme sector files
of the Secretariat (1946-1996) is mainly based on the Universal
Decimal Classification (UDC) system. The UDC structures
information and files according to subject words in a codification
system developed as a cataloguing tool for libraries. Since
1996, most programme sector files are organised according
to decentralized filing plans, which reflect the provenance
of the records.By contrast, the inventories of archives originating
in the central and administrative services have respected
the traditional, archival provenance principle since the establishment
of the Secretariat in 1946.
A growing number of e-mails
and electronic documents are archived, following the
launching of an electronic records management initiative at
UNESCO in 2004. By June 2007, more than 1,200,000 electronic
records had been archived in the electronic records application,
RISS.
The holdings of the Archives Unit include all
categories of records that reflect the execution
of the Organization's activities since 1946. In addition,
they also comprise documents, correspondence files and publications
of the bodies that preceded UNESCO, i.e.
- the International Institute for Intellectual Cooperation,
1925-1946 (IICI)
- the Conferences of the Allied Ministers of Education,
1942-1945 (CAME)
- the Conference for the Establishment of the United Nations
Educational, Scientific and Cultural Organisation, London,
1945
- the Preparatory Committee for UNESCO, 1945-1946 (PrepCom)
Major inventories are available on-line, others may be consulted
in the Archives and a very limited number of correspondence
files have been scanned and may be consulted on-line. UNESDOC,
which is UNESCO's documentary database,
provides bibliographical records and on-line access to a very
significant part of UNESCO's documents (75,000 documents available
on-line in full text versions by June 2007).
Outside the Archives Unit, the Audiovisual
Section, Bureau of Public Information, keeps the major part
of the audiovisual collections
covering the period 1950 to present, namely:
- A film collection of 12,500 cans, containing a little
over 1,000 titles 1951-
- About 5,000 video tapes, corresponding to approximately
2,500 titles, 1983-
- The photograph collection contains about 29.000 35mm
colour slides
- 140,000 black and white 35mm negatives
- 1,000 colour 35mm negatives
- In addition there are 15,000 duplicate colour slides
- Over 30.000 radio tapes
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