Access to ILO Archives - Guide to Archives of International Organizations
Opening Hours
Monday to Friday, 9 a.m. to 12 noon; 2 to 5 p.m. By appointment only.
Closed on official holidays (please enquire in advance). The ILO Headquarters building is situated between the route des Morillons and the avenue Appia.            

Access Rules and Conditions
"The ILO Historical Archives make available records, correspondence, administrative files and other records 30 years after their creation, selected on the basis of their contents, which are either the property of or in permanent deposit with the Organization.
Normal access: The Historical Archives are open for consultation in situ by any person on application in writing and subject to the compliance and acceptance of the conditions stipulated in the Application form (ILO 520, or any revision thereof). If the application is not accepted, the applicant agrees that no reason beyond this fact needs to be given by the ILO. The granting of access is strictly personal, and may be revoked without notice by the Director-General or an authorized representative, if the researcher fails to observe the conditions and standard of conduct required for access to ILO Archives
Access to personal files: Files of individual officials, experts and others employed by the ILO (""P""-files) may be consulted 50 years after the closure of the file. For biographical or autobiographical research, this time limit may be reduced in special circumstances, subject to the approval of the Director-General or an authorized representative on the recommendation of the Director of the Personnel Department, in accordance with the rules for Special access (see below). All other requests for information on serving or former officials, experts or others employed by the ILO should be addressed directly to the Personnel Department (Personnel Information Management Unit).
Special access: For archival material of a more recent date, confidential or otherwise, not included in the open Historical Archives, the Director-General, or an authorised representative, if satisfied that the circumstances so warrant, may grant ""special access"" to certain records; such exceptions may be subject to certain conditions beyond those indicated under ""normal access"". 
Consultation of records :
Requests for access: Applicants should submit their requests to the Historical Archives, giving as much background information as possible to enable staff to give the best possible advice about how to conduct the research. Once permission has been granted, researchers should arrange a date either by telephone or in writing for the first visit to the Reading Room.
Reading Room: Records may be consulted only in the Reading Room of the Historical Archives or in another location made available to the researcher. Once permission has been granted, researchers should contact the staff in the Historical Archives to be informed when records can be made available, dates for consultation, opening hours and facilities at the ILO (see also para. 14 below). 
Restrictions: No object which the staff considers may damage records shall be allowed in the Reading Room. Subject to prior permission, researchers may bring with them portable typewriters, computers, tape recorders, cameras, and other special equipment. Smoking and the consumption of food or drink are prohibited (refreshments and meals can be obtained at various locations in the ILO building). For security reasons, personal belongings, including coats, umbrellas, bags, closed folders are not permitted in the Reading Room; they should be left in the lockers assigned by the staff, but cupboards with locks are available on request. 
Issue of records: The staff will direct researchers to the search tools and indicate the procedure for ordering files and other records. To order records, the researcher completes a request for file form. The staff of the Archives will determine the number of records allowed at a time and the number of days they can be kept. Requests made before 10 a.m. will be made available the same day if possible; files may also be ordered in advance. There shall be no charge for consulting documents.
Temporary withdrawal of records: The ILO shall have access at all times to any records needing repair or otherwise required for its own activities.
Printed records: Unless the researcher is already familiar with the Archives, he/she is advised to consult first the ILO Library, which contains a complete collection of ILO printed documents and publications and a comprehensive collection of materials dealing with all subjects within the fields of ILO activities. The Library is open to the public and the staff is available to answer reference questions. Likewise, it offers a wide range of on-line information services, in particular its own bibliographical databases LABORDOC and SERIALS.
Copyright: The ILO is the owner of copyright in any material created by the ILO or by an official, expert or external collaborator, in connection with his/her official duties. As for non ILO material, the researcher has the obligation to obtain the necessary permission to reproduce it from the copyright holders, unless such material is in the public domain.
Published research: Researchers having made use of ILO archival material to be included in a work to be published are required to deposit a copy thereof (whether in print, mechanical or electronic form) with the Archives. 
General rules: Records must be treated with care, and documents may not be extracted from files. Records, indexes, books and any other material must not be removed from the Reading Room. Researchers must observe silence and conduct themselves in an orderly manner. Notebooks and personal articles may be inspected by the staff as researchers leave the Reading Room. The officials in charge of the Reading Room may exclude any person in breach of these and other rules in force.
Enquiries: Any person planning to consult the ILO Historical Archives should first enquire if the records are available at the ILO or whether they are kept by other bodies, such as the League of Nations Archives and the United Nations, or if the material also exists in the Library’s collections, in printed or microfilm/fiche form."
            

Available Facilities for the Researcher
 Reading Room 
 Reproduction Facilities for Documents 
Photocopies, photographic facilities, copying of sound and visual recordings and the duplication of electronically stored material: Photocopying, photographic and other services may be arranged by the staff on request and may be subject to payment.