Any international organization which would like to become part of this Guide is strongly encouraged to do so. Your contribution will add value to the web site. Please structure your presentation according to the Guidelines described below and send it as an attached document in Excel (preferably) or Word to Mr. Jens Boel, Chief of the UNESCO Archives and Records Management Division: archives@unesco.org

Guidelines

Practical information 
Address 
Opening hours 
Working languages 
Presentation of the Organization


Brief administrative history 
Origins 
Member States 
Structure  
Description of the Archives Service


Description of the archival series 
Archives holdings 
Archive groups/series 
General finding aids 
Finding aids by archive groups/series  
Research strategies

Access rules 

Explanatory notes: 

Part 1 gives the address, if possible including website and e-mail address, the opening hours of the Archives and the working languages of the Organization.

Part 2 should include facts relating to the establishment and purpose/objectives of your Organization.

Part 3 should provide information on the origins, number of member states and the structure of your Organization.

Part 4 is the part where you briefly describe when the Archives Unit was established, the main tasks and objectives of the Service and its organizational location.

Part 5 should include references to finding aids, either on paper or in an electronic form. Information on external archival series deposited with your Organization must also be given here.

Part 6 is a chapter where you may give examples of research and indications of the tools (archive groups, finding aids) you would recommend to carry them out.

Part 7 is where the official access rules should appear (for example as an excerpt from the Organization’s Manual). If you do not have established rules for access, please describe the procedure to be followed to request access to the records and archives of the Organization.