At least four weeks prior to the opening of the ordinary session of the General Conference, the Director-General shall send Member States the provisional list of Member States that are candidates.

At the opening of the ordinary session of the General Conference, the Director-General shall have drawn up and delivered to the Chairperson of the Nominations Committee and to each head of delegation a list of the Member States’ applications that have been transmitted to him or her by that date.

Subsequent applications shall be admissible only if they reach the Secretariat of the General Conference at least forty-eight hours before the beginning of the ballot.

The Nominations Committee shall submit to the General Conference a list of all the Member States that are candidates, indicating the electoral group to which they belong and the number of seats to be filled in each electoral group.

The Secretariat shall prepare for each delegation an envelope without any distinguishing mark and separate ballot papers, one for each of the electoral groups.

The ballot paper to elect Member States for each electoral group shall be of a different colour from the others and bear the names of all the Member States that are candidates for election in that electoral group. The voters shall indicate the candidates for which they wish to vote by inserting the sign x in the box appearing opposite the name of each candidate in this way: x . This sign will be considered as an affirmative vote in favour of the candidate so indicated. The ballot paper shall carry no other notation or sign than those required for the pupose of indicating the vote.

Ballot papers and envelopes shall be distributed to delegations by the Secretariat the day before the ballot, together with relevant information concerning the carrying out of the ballot. Each delegation shall be invited to choose a person to vote on its behalf.

Voting shall be held in a room separate from the meeting rooms. This room shall be equipped with voting booths and with polling stations to which the delegations will be directed according to alphabetical arrangements corresponding to the names of their respective States. Ballot papers and envelopes shall also be available in the room.

Voting shall be supervised by the President of the General Conference (or by a Vice-President designated by the President) and by the tellers. They will be assisted by members of the Secretariat designated by the Secretary of the General Conference.

The tellers shall satisfy themselves that the ballot box is empty and, having locked it, shall hand the key to the President of the General Conference or the Vice-President designated by the President.

Delegates may cast their vote at any time within the period indicated for the ballot. Before placing the envelope in the ballot box, each delegate will be required to write his or her name on the list of Member States entitled to vote at the session and sign it. A delegate who comes forward to vote on behalf of his or her delegation will be presumed to represent that delegation, it being understood that only one vote per delegation is allowed.

The following shall be considered invalid: