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Moscow Office and UNESCO Institute for Information Technologies in Education (IITE) - 4 December 2008

This training course focused on the cooperative projects between HQ and the Field, particularly on the HERMES-UNESDOC-STAT_PDF and cooperative cataloguing projects.

UNESDOC, HERMES and Stat_PDF are operational projects. They are accessible to all, Headquarters and Field

• Agenda
• List of Participants
• PowerPoint Presentation
• Documentation/Information Services
  Please verify and correct the following records:
  > Moscow Office: http://www.unesco.org/unesdi/index.php/eng/doc/tous.1086
  > IITE: http://www.unesco.org/unesdi/index.php/eng/doc/tous.1033

The meeting drew attention to the documentary tools and services available which are presented below.

UNESDOC
UNESDOC is a collective catalogue for documentation produced by HQ and the Field, it is a full text database and a repository where Sectors, Services, Field Offices and Centres should transfer all their new documents/publications/periodicals of a public nature.
This database allows one to search for all material published since 1946 as well as for administrative documents published since 1999 (except UNESCO Manual Vol. II)
>see UNESCO Manual http://unesdoc.unesco.org/images/0014/001451/145136e.pdf

UNESDOC contains 4 search forms (simple, advanced, expert and global search)
Connecting to UNESDOC through the intranet allows one to access PDF and Word files http://unesdoc.unesco.org/ulis/ru/

Searching can be made possible in Cyrillic in the ‘Title’ field and in the ‘Keywords’ fields. In the near future searching will be possible using the ‘Meeting name’ field.

> Moscow Office Search form (to insert in the Moscow website) http://unesdoc.unesco.org/ulis/moscow/index.html

> UNESCO Institute for Information Technologies in Education (IITE) Search form (to insert in the IITE website) http://unesdoc.unesco.org/ulis/iite/index.html

Staff of the Moscow Office with authorization to open ‘restricted’ publications (names can be added).

1. Anna Yutkina;
2. Edward Toulokhonov;
3. Boronina, Galina
4. Shavrova, Tatyana

HERMES
HERMES is a tool for Field units who publish documents or publications of a public nature to be transferred into UNESDOC.

HERMES (including guidelines): http://hermesapp.hq.int.unesco.org/
All new documents/publications (from 2009) should be sent to UNESDOC through HERMES using a document code, an ISBN or an ISSN

• ISBN request form http://unesdoc.unesco.org/$other/unesdoc/ISBN_form_en.doc
  
  
• for ISSN please contact directly Ian Denison, BPI/OPP/PUB
  
  
• All older documents/publications (pre-2009) available in paper format should be sent for digitization to the Clearing House Unit by Pouch. Please make sure that this material is not already in UNESDOC before sending copies!
  
  
• All older documents/publications (pre-2009) available in electronic format should be sent to UNESDOC through HERMES. Before sending the PDF file through HERMES, please make sure that material is not already in UNESDOC!
  
  
• ISO two letter country code:
  > for Moscow Office: RU
  Institutes and Centres: first 3 letters of acronym
  > for the institute: IIT

Do not forget to give all information you can in English, on the content of the Russian document/publication you send through HERMES.

Please find below a good example of what you have to do: http://unesdoc.unesco.org/images/0016/001611/161155r.pdf#page=4

Statistics of consultations
This application allows one to know the number of consultations for each document in each available language

Login: admin
Password: LEPEREroger!
http://miranda.hq.int.unesco.org/unesdocstats/index.php

Please remember to use the catalogue number!

Techlib
Techlib is a web tool for loading titles in the Russian language as proposed by Moscow Office
http://techlib.hq.int.unesco.org/techlib/
Login and password on request for the Programme Specialist assigned for this task.

List of  2368 records (of 10/12/2008) which display PDF in Russian in UNESDOC without a Russian title. http://unesdoc.unesco.org/$other/unesdoc/rus_wo_ti.txt

Do not hesitate to contact unesdoc@unesco.org if you have questions or problems