The Prize promote the objectives of the Memory of the World Programme. These Statutes were adopted by the Executive Board at its 169th session, April 2004, and revised in 2009.
Article 1. Purpose
The purpose of the UNESCO/Jikji Memory of the World Prize is to commemorate the inscription of the Buljo jikji simche yojeol, the oldest existing book of movable metal print in the world, on the Memory of the World Register, and to reward efforts contributing to the preservation and accessibility of documentary heritage as a common heritage of humanity. The objective of the Prize is in conformity with UNESCO’s policies, and is related to the programme of the Organization to foster universal access to information and knowledge.
Article 2. Designation, amount and periodicity of the Prize
- The Prize shall be entitled “The UNESCO/Jikji Memory of the World Prize”.
- The Prize shall be funded by the Republic of Korea through arrangements made with the Municipal Council of Cheongju City and shall consist of a recurrent payment of US $39,550 for each UNESCO biennium, which shall cover both the monetary value of the Prize, the costs of administering the Prize, and the overhead support cost. Any interest that may accrue will be added to the overall contribution.
- All funds received and the interest accrued thereon shall be kept in a special interest-bearing account for the Prize.
- The full staff support and operating/management costs of the Prize, including all costs related to public information activities, estimated at US $5,000 shall be fully covered by the Republic of Korea.
- The Prize shall be awarded on an initial basis for five biennia. The Prize shall not be divided.
Article 3. Conditions/qualifications of candidates
The candidates shall have made a significant contribution to the preservation and accessibility of documentary heritage. Prizes may be conferred upon individuals, institutions, other entities or non-governmental organizations.
Article 4. Designation/selection of the prizewinner(s)
The prizewinner shall be designated by the Director-General of UNESCO, on the recommendation of the Jury of the UNESCO/Jikji Memory of the World Prize. .
Article 5. Jury
- The Jury shall consist of the 5 members of the Bureau of the International Advisory Committee of the Memory of the World Programme, appointed by the Director-General, for a period of four years, eligible for re-election once, provided that these members are of different nationalities and genders. If this is not possible, then the Jury shall consist of five independent members, of different nationalities and gender, appointed by the Director-General, preferably amongst from the members of the aforementioned International Advisory Committee, for a period of four years, eligible for re-election once. The quorum for the Jury shall be three members. Jurors involved in a real or potential conflict of interest shall recuse themselves from further deliberations or be asked by the Director-General to do so.
- The Chair of the Jury shall be the Chair of the International Advisory Committee of the Memory of the World Programme. Members shall receive no remuneration for their work but will receive allowances for travel and accommodation, where required. In order to minimize costs, meetings shall take place on the occasion of meetings of the International Advisory Committee of the Memory of the World Programme and of its Bureau.
- The Jury shall conduct its business and deliberations in conformity with these Statutes, and shall be assisted in the performance of its task by a member of the UNESCO Secretariat designated by the Director-General. Decisions shall be taken by consensus to the extent possible, and otherwise by secret ballot until a simple majority is obtained. A member shall not take part in a vote concerning a nomination from his or her country. The working languages for deliberations by the Jury shall be English and French.
- The Jury and its working group shall meet once every odd year.
- The Jury shall send an assessment of nominations and accompanying recommendations to the Director-General of UNESCO upon completion of its deliberations no later than 15 August of every odd year.
Article 6. Nominations of candidates
- When UNESCO has received the funding of the prize, as indicated in Article 2 above, the Director-General of UNESCO shall officially invite the submission of nominations to the Secretariat of the Prize, by 31 December of every even year, from the governments of Member States, in consultation with their National Commissions, as well as from international non-governmental organizations (NGOs) maintaining official relations with the Organization. The work of the NGOs must be in the field of preservation and conservation of documentary heritage.
- Nominations shall be submitted to the Director-General by the governments of Member States, in consultation with their National Commissions, and from international non-governmental organizations (NGOs) maintaining formal relations with UNESCO. Each Member State and NGO may designate no more than three candidates for each biennium. A self-nomination cannot be considered.
- Each nomination shall be accompanied by a written recommendation, which shall include, in English or French, inter alia:
(a) a description of the candidate’s background and achievements;
(b) a summary of the work or the results of the work, publications and other supporting documents of major importance, submitted for consideration;
(c) a review of the way in which the work submitted has contributed to the preservation and accessibility of documentary heritage.
Article 7. Procedure for the awarding of the Prize
- The Prize shall be awarded by the Director-General (or his representative) at an official ceremony held for that purpose either in Paris or in Cheongju City, Republic of Korea, on the occasion of Jikji Day, as from the 2004-2005 biennium. UNESCO shall present to the prizewinner a cheque as well as a certificate for the amount of the Prize. The Director-General of UNESCO shall officially announce the name of the prizewinner.
- If a work being rewarded has been produced by two or three persons, the Prize shall be awarded to them jointly. In no case may a prize amount be divided among more than three persons.
- The work produced by a person since deceased shall not be considered for the Prize. If prizewinner dies before he or she has received the Prize, then the Prize may be presented posthumously [awarded to relatives or an institution].
- Should a prizewinner decline the Prize, the jury shall submit a new proposal to the Director-General.
Article 8. Sunset clause – mandatory renewal of the Prize
- After a period of six years, the Director-General of UNESCO together with the donor will undertake a review of all aspects of the Prize and decide about its continuation or termination. The Director-General will inform the Executive Board of UNESCO about the results of this review.
- In case of termination of the Prize, the use of any unspent balance of funds shall be determined by the Director-General, in accordance with the Financial Regulations of the Prize.
Article 9. Appeals
No appeals shall be allowed against the decision of UNESCO with regard to the award of the Prize.
Article 10. Amendments to the Statutes of the Prize
Any amendment to the present Statutes shall be submitted to the Executive Board for approval.