Junior Operations

Job Title: Junior Operations
Grade / Level: SC-4
Type of Contract: Service Contract
Duty Station: UNESCO Jakarta
Closing Date Application: 31 October 2017

I. Organizational Context

Under Overall supervision of the Director and the direct supervision of the Finance and Administrative Officer, UNESCO Jakarta Office, the incumbent will have the following duties and responsibility:

II.  Duties and Responsibilities

1. Records Management

  • Assist in filing and Retrieving Records of Administration Unit  including relevant documents from other Units, especially those related to contractual commitments
  • Maintain a unique consultant rooster to be used for all sectors
  • Assist in replying to queries related to Archives and Filing Room
  • Receive Visitors to the Archives Reading Room, help them to identify data and search archived background documents
  • Set up a proper filing system as guided by the Administrative Officer
  • Assist in organizing transfer of documents from different Units of the Office
  • Assist in preparing Records for elimination of documents in accordance with the established retention procedures and schedules.

2. Operations

  • Collection and delivery of mail, documents and other items to and from Ministries, Embassies (visa and residence permit) and banks.
  • Support staff members including their dependents and consultants by processing requests for visas, identity cards and other documents in accordance with requirements of the United Nations and national government.
  • Ensure the day-to-day maintenance of the office motorbike such as checking of vehicle oil, water, battery, brakes, tires etc
  • Backup transport section in case of leave of incumbent

III.  Requirements

  • Indonesian nationality
  • Holds at least High School Diploma
  • Holds driver license for car and motorcycle
  • Ability to work in a team
  • Committed, energetic and willing to learn
  • Proven organizational skills
  • Literate in basic computer operations (i.e Microsoft Office) is an advantage
  • Must have fluency in spoken and written English


APPLICATION PROCEDURE

All applications in English, with the most recent Curriculum Vitae and UNESCO Personnel History (P-11 form), and a non-returnable passport–size photo should be sent to the Finance and Administrative Officer, UNESCO Jakarta, and received by COB 31 October 2017, to one of the following :

By mail for hard-copy to:

UNESCO Jakarta
Jl. Galuh II No. 5
Kebayoran Baru
Jakarta 12110

By email to jakarta(at)unesco.org with subject the “Vacancy_ Junior Operations”.

Only short-listed candidates will be contacted and no telephone enquiries will be accepted.
Applications received after the closing date will not be considered. UNESCO reserves the right to accept or reject any application.

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