Project Assistant for the CI Unit

Title: Project Assistant for the CI Unit

Type of Contract: Service Contract

Level: SC-5

Language required: English and Bahasa Indonesia

Starting Date: Immediately (January 2018)

Duration: 12 months with 4 months probation

Job Descriptions

UNESCO’s Communication and Information (CI) sector aims to promote freedom of expression, free, independent and pluralistic media, and to build an inclusive knowledge society. The CI Unit within the UNESCO works with all stakeholders including the government, civil society, academia, and media to achieve these goals.

Under the overall authority of the Director of UNESCO Office in Jakarta and the direct supervision of Advisor for Communication and Information, the incumbent shall provide assistance in the implementation of the programme and activities of CI Unit in Timor Leste, specifically within the framework of the project “Strengthening Media Self-Regulatory Mechanisms in Timor Leste” funded by the Netherlands Funds-in-Trust.Duties and Responsibilities 

Duties and Responsibilities

  1. Assist the Communication and Information (CI) Unit in planning, managing, implementing, monitoring and reporting on key activities of the project.
  2. Assist the CI Unit to liaise with the various partners, including colleagues in Dili Antennae Office, to implementation the project;
  3. Regularly monitor the progress of the project and notify the supervisor about any issues that may be hampering its implementation. Assist in conducting the evaluation, monitoring progress and reporting on the results of the project;
  4. Monitor and ensure that report and financial disbursements are in line with UNESCO’s rules and regulations and ensure their conformity to the work-plan;
  5. Monitor and collect on a daily basis, media coverage of the project as well as news concerning media self-regulation, press freedom, and journalism related issues especially in relation to the project;
  6. Assist in preparing evaluation reports of project/activities and preparation of annual reports;
  7. When needed, prepare informal translations and act as interpreter (English/Bahasa Indonesia);
  8. Undertake field visits and missions when necessary;
  9. Perform any other duties deemed necessary by immediate supervisor;



  • A Bachelor Degree preferably in journalism, communication studies, public relation, or related field;
  • At least 5-7 years of relevant experience in project assistance and management with local and/or international organization(s);
  • Strong organization skills and the ability to manage multiple partners;
  • Strong analytical skills and ability to analyse complex issues;
  • Strong computer skills and internet literate;
  • Able to work with minimal supervision, and be a productive team player;
  • Fluency in spoken and written English and Indonesian. Proven ability to draft documents and express views in a clear and concise manner.
  • Having strong communication skill (spoken and written), knowledge of the UN system is preferred.

    Application Procedure

    All applications in English, with the most recent Curriculum Vitae and UNESCO Personnel History (P-11 form), and a non-returnable passport–size photo should be sent to the Finance and Administrative Officer, UNESCO Jakarta, and received by COB 22 November 2017, to one of the following :

    by mail for hard-copy:

    UNESCO Office in Jakarta

    Jalan Galuh (II) No. 5

    Jakarta 12110

    By email to jakarta(at) with subject the “Vacancy Project Assistant for CI Unit”.

    Only short-listed candidates will be contacted and no telephone enquiries will be accepted.

    Applications received after the closing date will not be considered. UNESCO reserves the right to accept or reject any application.

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