Production Process of the WWDR3, "Water in a Changing World"
The WWDR3 presents several changes compared to the previous two editions, from both the contents and the process points of view and new mechanisms have been created to support the development of this report.
- WWAP's Organizational Structure
- Preparatory Meetings
- Consultative Process and External Input
- Technical Meetings
Consultative Process and External Input
Traditionally, the WWDR was coordinated by WWAP and involved the UN agencies making up UN-Water and its Table of Contents was defined along these lines, one agency being responsible for the production of a chapter.
However, the experience gained during the first two phases of WWAP (2000-2003 and 2003-2006) and the external evaluation conducted in 2007 have shown that the programme in general, and the WWDR in particular would benefit from increased input from and involvement of the scientific and expert communities and the stakeholders.
The WWDR3 involved therefore extensive external contributions through a number of meetings and consultations at different stages of its production, from the Table of Contents to the pre-final technical text in order to ensure a solid scientific base and relevance to the policy- and decision-making processes.
In addition to Preparatory Meetings and Technical Meetings, the involvement of a Technical Advisory Committee and of Expert Groups, WWAP also conducted a number of consultations and surveys.
- Public Online Consultation on the Table of Contents, March 2008
The WWAP Secretariat conducted a consultation on the Table of Contents (ToC) for WWDR3 from 24 February to 16 March 2008.
A public invitation to comment targeted a short annotated ToC and was distributed through several networks, including the Water Portal and WWAP newsletter channels, Water-L list-serve, and others.
An on-line comment form was created for this purpose allowing the public to comment on the various sections of the six chapters of the report, as they were at that time. WWAP received 167 comments submitted by 40 participants from 25 countries.
In parallel, members of the Technical Advisory Committee, Country Partners and Expert Groups were also asked to comment on a more detailed version of the ToC.
All comments were treated by the production team and used by the chapter Coordinators during the development of the WWDR3 chapter drafts.
- Consultation of the 2nd draft of the WWDR3's chapters, April 2008
WWAP carried a consultation on the second draft of the chapters from 12 April 12 to 30 April 2008.
The drafts were posted online under restricted access and UN-Water members and partners, Expert Groups and invited participants to the second preparatory meeting for the production of the Report received login information and were invited to submit their comments.
An online form in the shape of a very detailed ToC was developed for participants to to submit their comments. Comments were displayed online, section by section, allowing participants and in particular the chapter production teams to collect comments on their respective chapter and integrate them.
The form was also used by participants during the second preparatory meeting to submit their comments.
During the all consultation period, 222 comments were submitted.
- Consultation of the final draft of the WWDR3's chapters, August 2008
The final drafts of the chapters were opened for comments to UN-Water members and partners, TAC and Expert Groups, participants to preparatory meetings and other contributors to teh Report between 12 August and 15 September 2008.
40 individuals/organisations submitted comments.
During the year 2008, WWAP carried three targeted surveys, two using an interactive forecasting method called Real-Time Delphi (RTD) for group discussion on complex issues (please see en.wikipedia.org/wiki/Delphi_method for more details on the RTD method), and a traditional electronic survey. The results of these consultations do not mean to be disseminated but were used as a valuable input and guidance for the production of the WWDR3 and its Side Publications.
- Real-Time Delphi Survey on Storage, February 2008
A “Real-Time Delphi” (RTD) survey on Storage took place on 15-26 February 2008.
The RTD exercise was proposed as the method by which WWAP Expert Group (EG) on Storage would arrive to its conclusions regarding the need for and approaches to the issue of storage.
During this process, the ten members of the EG plus an extended group of other experts were consulted to provide their views. 26 experts effectively took part in the exercise and shared their views on 15 questions elaborated by the EG and WWAP Secretariat.
The results of the RTD were compiled in a report entitled "Water Storage in a Changing World: Options and Alternatives". This report was produced by consensus by the EG’s co-chairs and submitted to WWAP at the end of March 2008 for use in the production process of the WWDR3.
- Real-Time Delphi Survey on Policy Relevance, March 2008
WWAP conducted another “Real-Time Delphi” consultation on Policy Relevance between March 13 and March 28, 2008 to determine how best to maximize the policy relevance of the WWDR3 and its associated processes.
The consultation process enabled 72 participants to go on-line, review draft statements of the Report concerning policy relevance and priorities, targets for information, and provide their expert opinions and arguments for their opinions.
In particular, the experts were asked to consider a list of 14 topics that would possibly be addressed by the WWDR3 and to determine the priorities among them. They determined the relative importance of topics for policy focus of the Report and for the Messages Series, along with the groups for whom the topic should be primarily targeted.
The results of the exercise have been used to enhance the WWDR3’s user-friendliness, relevance and practicality for decision makers. Many experts’ comments alluded to their local conditions, allowing a rich set of feedback for the WWDR3 writers and contributors.