Policy on Digitization of Archival Materials for/by Researchers

Greetings from the Archives of the International Monetary Fund. The archivists of the IMF are aware that some organizations have developed or are in the process of developing a new copying services policy that will introduce a digital images copying service to researchers. As we are in the process of updating our policy on access, I am hoping that you could provide us with some feedback about the existing or forthcoming procedures at your archives – even though your policy may not be fully developed, I would be very grateful if you could share your draft policy with us since we would like to make sure that the policies/procedures we are implementing take into account the experiences and feedback of other academic/national/international organizations.

The Archives of the IMF are specifically confronting the issues associated with the digitization of archival materials in the Search Room. In this context, we are wondering whether your organization allows or will allow researchers to use either a scanner/digital camera (or any other means) to digitize materials themselves or this service is or will be provided to researchers by your staff. If your policy allows for “self-service digitization”, do you have or plan on having procedures in place for the use of digitizing equipment by researchers in the Search Room? If not, what are the reasons for not allowing researchers to do this work themselves? Finally, are there or will there be charges associated with this type of copying service especially if the materials are already in an electronic format?

Thank you in advance for your help, any information you can share with us will be greatly appreciated.

Yours Sincerely,

Michelle Dolbec
Archivist of the IMF
International Monetary Fund
Washington, DC USA

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