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I. OFFICIAL STATUS
The Section forms a part of the International Council on Archives under the terms of the relevant article of the Constitution of the Council.
II. GENERAL AIMS AND PURPOSES
The general aims and purposes of the Section shall be as follows:
(a) To establish, maintain, and strengthen relations between archivists of international organizations and between all institutions, professional bodies and other organizations or persons concerned with the custody, organization or administration of archives of international origin, public or private, wheresoever located;
(b) To promote all measures for the preservation, protection and defence against all hazards of the archival heritage of international organizations, and to further the progress of all aspects of the administration and techniques of the preservation of such archives by facilitating the exchange of ideas and information on problems relating to archives of international origin;
(c) To facilitate the more frequent use of such archives and their more effective and impartial study by making their contents more widely known and by encouraging greater freedom of access;
(d) To promote, organize and co-ordinate activities in the field of archival administration in international organizations, including meetings of the archivists concerned;
(e) To encourage professional training of staff responsible for the archives of international organizations;
(f) To co-operate with all concerned with the documentation of international organizations.
III. ACTIVIVTIES
The Section shall promote consultations, research, publications or other projects for the implementation of the above-mentioned general aims and purposes. Such projects may be carried out by the Section on behalf of the ICA or of other organizations.
IV. MEMBERSHIP
Any archivist or records officer working for an international organization which is a member of category C of the Council, as well as any individual member of the Council (category D) who is a staff member of an international organization may become a member of the Section on paying the required subscription.
Any archivist or records officer who is a former staff member of an international organization and who is a member of category D of the International Council on Archives may become an associate member of the Section on paying the required subscription. Other delegates to or individual members of the Council may be admitted as associate members, particularly those who are responsible for or whose work largely concerns archives of an international origin. Eligibility for associate membership will be determined by the Executive Board of the Section.
Members enjoy the right of individual vote on all questions submitted to the Section and are eligible for election to the Executive Board of the Section.
Associate members have the same right to express their views as ordinary members but do not have the right to vote.
The presidents of the Council and of the International Round Table on Archives may each send an observer to meetings of the Section.
The chairman may invite other observers as appropriate, taking into account the subjects under discussion.
V. EXECUTIVE BOARD
The general management of the Section is entrusted to an Executive Board of four members elected by the Section members. The Board consists of a chairman or chairwoman, a vice chairman/ chairwoman, a secretary and a treasurer.
Should it become impossible, between Congresses, for the chairman/chair-woman to exercise his/her functions, the vice-chairman/chairwoman will assume these functions until the re-election of the Board at the next Congress. Should it become impossible for the vice-chairman/chairwoman to exercise these functions, the secretary of the Board will assume them.
On the occasions of future Congresses the Board will be elected by a vote open to all members of the Section whether present at the Congress or not. For this purpose, the Board will solicit nominations from the membership, circulate a list of valid nominations to members, and arrange for those not attending the Congress to cast their vote by correspondence.
The chairman/chairwoman will not be eligible for immediate re-election, but in the event of there being no candidate for the office or in the event of failure to elect a new holder of the office the existing chairman/chairwoman will remain in office until the Section has elected a successor.
The chairman/chairwoman will on the occasion of each Congress submit to the Section a report on his/her tenure of office; between Congresses, he/she will submit an annual report on the activities of the Section to the Executive Committee of the ICA and circulate it to the members of the Section.
VI. RIGHT TO VOTE AT ROUND TABLE CONFERENCE
The single vote on questions relating to organization and procedure of non-national delegations will be cast by the chairman/chairwoman of the Section or in his/her absence, by the vice-chairman/chairwoman. In event of both of them being prevented from attending, the vote will be cast by the secretary of the Board.
The person casting the vote will endeavour to find out the opinions of members and associate members before deciding how to vote. If the questions to be put to the vote are known in good time before the Round Table Conference, the person voting will ask their opinion in writing.
VII. MEETINGS
The Section shall meet on the occasion of every International Congress on Archives.
The Executive Board will, as circumstances require and practical possibilities permit, organize additional meetings of the Section between Congresses. These meetings should be announced at least two months in advance.
If members organize ad hoc- projects or local meetings to discuss problems of common interest, they will keep the Executive Board regularly informed by reporting the results of such projects or meeting to the chairman/chairwoman.
VIII. FINANCE
The amount of the yearly subscription to be paid by the members and associate members will be determined by the International Council on Archives in establishing its annual membership dues. All Section members shall pay their dues directly to the ICA which will transfer 40% of the amount collected to the Section's treasury.
The financial management of contracts entered into or of grants accepted by the Section will be undertaken by the treasurer of the International Council on Archives acting in permanent consultation with the Executive Board of the Section.
IX. LANGUAGES
All correspondence and other business shall as far as possible be conducted in English and/or French.
X. COMMUNICATIONS
Intercontinental communications on Section business shall always be sent by air mail.
XI. AMMENDMENT OF THE STATUTES
These statutes may be amended by a simple majority vote of all members of the Section who vote on such amendment either at a Section meeting or by correspondence.
Proposals for amendment may be made by members in writing giving the proposed amended text and the reason for proposing it.
Such proposals should be addressed to the chairman/chairwoman, who will circulate them to all members of the Section at least two months before the vote.
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