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Rules of Procedure of the International Advisory Committee (Draft)


Rule 1 - Membership
Rule 2 - Functions
Rule 3 - Sessions
Rule 4 - Agenda
Rule 5 - Bureau
Rule 6 - Functions of the Chairperson
Rule 7 - Functions of the Vice-Chairpersons
Rule 8 - Subsidiary bodies
Rule 9 - Secretariat
Rule 10 - Working languages
Rule 11 - Working Documents
Rule 12 - Right to speak
Rule 13 - Order of speeches
Rule 14 - Points of orders
Rule 15 - Suspension, adjournment, closure
Rule 16 - Voting rights
Rule 17 - Voting
Rule 18 - Show of hands and roll-call
Rule 19 - Secret ballot
Rule 20 - Equally divided votes
Rule 21 - Amendment
Rule 22 - Suspension
Rule 23 - Reports


Rule 1 - Membership

Art. 3.1 of the Statutes
1.1 The Committee shall be composed of 14 members, appointed by the Director-General after consultation of the National Commissions of the States concerned, and serving in a personal capacity.

Art. 3.2 of the Statutes
1.2 The term of office of members of the Committee shall be four years. It is renewable once.

Art. 3.3 of the Statutes
1.3 Every two years, half the membership of the Committee shall be renewed.


Rule 2 - Functions

The Committee shall discharge the functions assigned to it by Article 2 of its Statutes.


Rule 3 - Sessions

Art. 4 of the Statutes
The Committee shall normally meet in ordinary plenary session once every two years.


Rule 4 - Agenda

Art. 8.2 of the Statutes
The agenda shall be drawn up by the Director-General after consultation with the Chairperson of the Committee. It shall be communicated to the members of the Committee two months before the opening of each session.


Rule 5 - Bureau

Art. 5.1 of the Statutes
5.1 At each of its ordinary sessions, the Committee shall elect a Chairperson, three Vice-Chairpersons and a Rapporteur who shall constitute the Bureau of the Committee. The members of the Bureau shall remain in office until the election of a new Bureau. Members of the Bureau shall be eligible for re-election.

Art. 5.2 of the Statutes
5.2 Meetings of the Bureau may be convened between sessions of the Committee at the request of the Director-General.



Rule 6 - Functions of the Chairperson

6.1 In addition to exercising the powers conferred upon him or her elsewhere by these Rules, the Chairperson shall have the following powers: he or she shall declare the opening and closing of meetings, direct the discussions, ensure observance of these Rules, accord the right to speak, put questions to the vote and announce decisions. He or she shall rule on points of order and, subject to these Rules, shall control the proceedings and the maintenance of order.

6.2 If the Chairperson is no longer able to hold office, the Bureau shall choose one of the Vice-Chairpersons to become Chairperson for the unexpired portion of the term of office. If that Vice-Chairperson is also no longer able to hold office, the Bureau shall choose another of the Vice-Chairpersons to become Chairperson for the unexpired portion of the term of office.


Rule 7 - Functions of the Vice-Chairpersons

In the absence of the Chairperson during the session, his or her functions shall be exercised in turn by the Vice-Chairpersons.


Rule 8 - Subsidiary bodies

In order to discharge the duties assigned to it by its Statutes, the Committee may establish such subsidiary bodies as it considers necessary for the conduct of its business within the limits of the funds approved by the General Conference.


Rule 9 - Secretariat

Art. 5.2 of the Statutes
9.1 The Director-General of UNESCO or his or her representative shall participate in the work of the Committee, its Bureau or its other subsidiary bodies without the right to vote. He or she may at any time submit either oral or written statements to the Committee, to the Bureau or to any other subsidiary body on any matter under discussion.

Art. 6 of the Statutes
9.2 The secretariat of the Committee shall be provided by the General Information Programme of UNESCO.


Rule 10 - Working languages

The working languages of the Committee shall be English and French.


Rule 11 - Working documents

The working documents for each session of the Committee shall, as a rule, be communicated to the members six weeks before the opening of the session.


Rule 12 - Right to speak

Observers may, with the authorization of the Chairperson, speak during the discussions of the Committee or its subsidiary bodies.


Rule 13 - Order of speeches

The Chairperson shall call upon speakers in the order in which they have expressed the desire to speak. Members of the Committee shall be accorded precedence.


Rule 14 - Points of order

During the discussion on any matter, a member of the Committee may at any time raise a point of order, which point of order shall forthwith be decided upon by the Chairperson. Any member may appeal against the ruling of the Chairperson, which can only be overruled by a majority of the members present and voting. A member may not, in raising a point of order, speak on the substance of the matter under discussion.


Rule 15 - Suspension, adjournment, closure

Any member of the Committee may at any time propose the suspension or adjournment of a meeting or the adjournment or closure of a debate. Such a motion shall be put to the vote immediately and decided upon by a majority of members present and voting.

Subject to the provisions of Rule 14 above, the following motions shall take precedence, in the following order, over all other proposals or motions:

(a) to suspend the meeting;
(b) to adjourn the meeting;
(c) to adjourn the debate on the matter under discussion;
(d) to close the debate on the matter under discussion.


Rule 16 - Voting rights

Each member of the Committee shall have one vote.


Rule 17 - Voting

17.1 Decisions shall be taken by a majority of the members present and voting, except in the cases specified in Rules 21 and 22.

17.2 In its deliberations the Committee should give precedence to seeking consensus.

17.3 For the purpose of these Rules, the phrase 'members present and voting' means members casting an affirmative or negative vote. Members who abstain from voting are considered as not voting.


Rule 18 - Show of hands and roll-call

Voting shall normally be by show of hands, except that any member may, before the voting starts, request a roll-call. The vote or abstention of each member participating in a roll-call shall be recorded in the report.


Rule 19 - Secret ballot

All elections shall be by secret ballot unless, in the absence of objections on the part of any one of its members, the Committee decides otherwise.


Rule 20 - Equally divided votes

If a vote is equally divided, the proposal shall be regarded as rejected.


Rule 21 - Amendment

These Rules of Procedure, except when they reproduce provisions of the Committee's Statutes or decisions of the General Conference, may be amended by a decision of the Committee taken by a two-thirds majority of the members present and voting, provided that the proposal for amendment has been placed on the agenda.


Rule 22 - Suspension

Any provision of these Rules, except when it reproduces provisions of the Statutes or decisions of the General Conference, may be suspended by a decision taken by a two-thirds majority of the members present and voting.


Rule 23 - Reports

Art. 8.3 of the Statutes
The Committee shall present reports on its work and its recommendations to the Director-General and to the Intergovernmental Council for the General Information Programme.




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5 June 1997