In order to assist in meeting the needs of Member States, particularly developing countries, in the specialized areas of Archives Administration and Records Management, the Division of the General Information Programme has developed a long-term Records and Archives Management Programme - RAMP.
The basic elements of RAMP reflect and contribute to the overall themes of the General Information Programme. RAMP thus includes projects, studies and other activities intented to:
- develop standards, rules, methods and other normative tools for the processing and transfer of specialized information and the creation of compatible information systems;
- enable developing countries to set up their own data bases and to have access to those now in existence throughout the world, so as to increase the exchange and flow of information through the application of modern technologies;
- promote the development of specialized regional information networks;
- contribute to the harmonious development of compatible international information services and systems;
- set up national information systems and improve the various components of these systems;
- formulate development policies and plans in this field
- train information specialists and users and develop the national and regional potential for education and training in the information sciences, library science and archives administration.
Electronic records pose major problems to the traditional archival functions. Electronic records, themselves, have changed dramatically from those created during the early sixties. The development of local area networks, improved telecommunications and software have played a major role in the increased use of compound documents and virtual documents which are based on logical relationships rather than physical entities. Information systems are based on functions rather than organizational requirements and extend beyond organizational boundaries.
This report outlines some of the problems which electronic records raise with respect to traditional archival theory and practice. It does not attempt to provide solutions as the issues require discussion in the archival community at large. More experience in dealing with the new types of electronic records is required in order to provide appropriate solutions.
Comments and suggestions regarding the study are welcomed, and should be addressed to the Division of the General Information Programme, UNESCO, 7 place de Fontenoy, F-75700 Paris. Other studies prepared under the RAMP programme may also be obtained at the same address.