Provision of Consultancy Services for Technical and Logistical Support to the National Consultation Group and Update of UNESCO Online Platform
The global paradigm is rapidly changing towards a knowledge-based economy requiring capacities for research and innovation. The current global COVID-19 pandemic is also a wake-up call to advance science technology and innovation in relation to challenges and needs.
An accord on common global norms and standards (2017 RS|SR) provides a benchmarking tool and a framework within which to consider how science will be changing, and how people concerned for the advancement of science can be mobilized to help certain steps occur in Tanzania. It offers for example a monitoring framework. Using this framework and a number of other internationally recognized tools and measurements, Tanzania is initiating a process focused on advancing science and improving the conditions to cultivate a strong research community and innovation culture, which over time will bring greater focus policies, strategies and other initiatives, to create a strong impact.
The Government is initiating this project. The project starts in March 2021 by mobilizing some key institutions (including the science community, public private academic institutions and others) to assess needs, and then proceed to an action plan and actions that will be tailored and selected for attaining specific goals in advancing science. Up to date methodologies will be applied, and UNESCO’s collaboration with the Government -- made possible by the Swedish International Aid Agency – will ensure that internationally recognized metrics and tools will be applied, and a strong support team will assist the analysis. The aim is removing barriers and finding the best ways to build an even stronger science community from today.
The present Terms of reference is intended to engage a locally recruited consultant(s) for carrying out certain essential tasks to help ensure the smooth implementation of the project, in close relation to the establishment and functioning of a high-level pluralist and independent Consultative Group (CG), the chief technical body for the project. The consultant will work under direction and guidance of the CG’s executive and in close relation to the CG members, although this person will also be accountable to and compensated under contract to UNESCO.
 Used well over time the data that will be collected for it can be turned toward refining policies and strategies so as to have impacts toward advancing science.
 The CG is responsible to deliberate and conclude a preliminary assessment and benchmarking of the Tanzanian research and innovation against the standards defined by the 2017 RS|SR in ten key areas, within the next three months, then to proceed with identifying actions.
Objectives and Scope of Work
Provision of short-term logistics support handling technical aspects of physical and online meetings and online document sharing under supervision of the Convener who is the chair of the “Consultation Group”
Specific tasks will include:
- Bringing together materials from the consultant and preparation of the relevant documents for the consultation group meeting
- Provision of logistical support such as organization of venue, transport logistics and accommodation for the CG members
- Take minutes during the meetings and sharing with the CG chair before dissemination to the members
- Preparation of the training reports and sharing with the CG
- Any other tasks as signed by the CG.
The consultant will be required to work for four (5) days per month for six (6) months from the month of the start of the assignment. The days will be distributed as follows: one day for the organization of the invitations, material and logistics for the CG meeting, one day for facilitation of the meeting and two days for reporting and working in updating the online platform. The assignment is flexible with days depending on the Consultative Group meetings.
Qualification of Consultant
This is an individual assignment where the Consultant should have at least:
Education: Completed University degree; Social Sciences, Laws, Communications or Public Relations.
Experience: Minimum 3 years of relevant experience in administrative and/or secretarial tasks in programme support services with relevant professional training in a social sciences field, such as project management, or administration. Should have very strong skills and experience in ICT and working with on line platforms.
Good IT skills and good knowledge of standard office software packages (MS Word, Excel, etc.),
Good organizational, coordination and filing skills.
Flexibility to adjust work schedules, priorities, and Capacity to work under pressure.
Strong skills in both written and spoken English and Swahili languages
Women meeting these requirements are highly encouraged to apply. Experience working with and understanding of STI monitoring tools of any kind, including national statistics, will add more credit.
Expected Key Deliverables and Dates
The first assignment and the uploading to an online site for the GC constitute the first deliverable
Relevant materials and documents for the CG meetings
Provision of logistical support for the meetings including working with online platforms
Facilitation of the physical/online Consultation Group meetings
Meeting reports and updating of the UNESCO online platform
The consultant will report on a monthly basis in short progress reports and end the project with a handover report.
Proposed Payments Schedule
The payments schedule shall be implemented in relation to progress on tasks as demonstrated by the key deliverables and reports. The consultant shall submit reports on monthly bases depending on the deliverables mentioned above for every meeting after which UNESCO will process the payment.
Mode of Application
Interested and qualified individual consultants should submit their CVs indicating experience in similar roles and qualifications along with the technical proposal on how the assignment will be accomplished. All documents to be sent to UNESCO (Electronic copies only) via email to firstname.lastname@example.org not later than 16:30hrs on 10th May 2021.
The Application should be titled: “Provision of Consultancy Services – Technical and Logistical Support to the National Consultation Group and Update of UNESCO Online Platform’’