In a nutshell

In this article, you will learn the basics about creating and managing contents in the UNESCO Content Management System. For any complementary confirmation, please refer to the sub pages and best practices.
Last update: April 21, 2022

About the Drupal CMS

The CMS (Content Management System) is the tool you will use when it comes to create and manage contents. In most cases, these CMS are standard tools used for various websites. In our case, the tool chosen by UNESCO is called Drupal and it's free, Open Source and reliable on the long term.

DRUPAL is one of the most used CMS (Content Management System) for website creation. DRUPAL version 9 available since june 2020.

The main functionalities that you will find in your Drupal CMS are :

  • Content Management - Create, edit, see older version etc.
  • Media Management - Add images, videos, podcasts and more
  • Navigation Management - manage sub sections in your websites and hubs
  • User Management - Grant access to your CMS for other contributors in your team


The drupal navbar

drupal toolbar

Manage your contents

From the CMS edition toolbar, click on "Content" to see all the contents within your website. You can search content and filter the view from this page. You can see the available translations and access functions like edit, see revisions or translate from the right button.

To create a new content, click on "Create a content" on the top right button. You can create contents of various types, for more information about type of contents, please take a look at our exemple pages.

content edition page

Manage your sections

Some contributors may have hubs or websites to manage. In that case, a menu named "Structure" will appear on the edition toolbar. Click on "Structure > Menus" to see available menus for you to manage.

Menus are divided in 3 kind :

Main navigation menu : used for navigating the whole website
Hub menu : sub menu inside a hub for navigation inside the hub
Footer menus : menus situated at the bottom of pages (sites or hubs)
From the menu edition, you can add sections, rearrange sections and sub-sections using the little cross on the left and drag/dropping and also edit a menu to change the title or the link for exemple. 

menu section

Manage your contributors

If your are site administrator, you can allow contributors to help you with contents. To do so, ask the contributor to sign in to the CMS using http://yourwebsiteurl/user and then type in their UNESCO SSO login and password with UNESCO authentication service. 

Once they did it, log in yourself and click on "People" to see the list of website contributors. You new contributor should be listed without any role defined yet. Click on edit next to his name and choose the right level of user rights for him.

User management